Advantage For K-12 : Setting up an Organization - Rosetta Stone Support

Setting up an Organization

This function will be performed in the Admin Portal.

An Organization within Rosetta Stone® Advantage should be the name of your organization. Think of this as a global group that every single learner you register will fall under. We recommend setting up only one organization, but if needed, you can create others as well.

Examples for having more than one organization:
  • You are part of a larger district/university that wants campuses to remain more independently managed and reported on.
  • You are a part of a consortium where each organization is a different school/district/organization name.
  • You are a corporate client that wants to set up their organizations by country name.

To create an organization, follow these steps:

1. Click on "New" under the "Organizations" tab.
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2. Fill out the Name of the organization, Organization's Contact Person information (only name, phone and e-mail are required. This will be the information of the person responsible for managing and implementing Rosetta Stone), Client's Technical Expert (only name, e-mail and phone required. This will be the information for your IT point of contact), and lastly the Learner options. You will have the option to enable and disable several features for your learners here.
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1. Language challenges. These will help keep learners motivated and speed their learning progress. Success in these challenges will allow them to earn badges along the way.
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2.  Reminder/congratulation emails.  Learners can now receive reminder or congratulation e-mails directly from the program. General reminder/congratulation e-mails will be sent to learners as they progress, in addition to e-mails that reference the challenges that learners are currently working on. Administrators have the ability to enable or disable these communications, as well as to determine when each e-mail should be sent. If you select to send ‘general emails’ in this new section it is recommended to deactivate the ‘reminders’ from the learner profile.

Note: Learners have the ability to disable specific e-mail notifications from the “Settings” tab on the learner portal.
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If learners have access to multiple languages they do not have to accept challenges for all of them. If only challenges are selected for only one of their languages, this is considered their ‘primary’ language.

Once everything has been filled out don't forget to click on the Save button.

Next, you will be taken into your newly created organization and there will be an option for you to create Administrative Groups on your left, however, Administrative groups are not necessary unless you want to have certain instructional groups grouped together to see them in reporting.
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A few examples of what this might look like:

Education Client
Administrative Groups (campus name, school name, graduation year, etc.)
Instructional Groups (language, class name, teacher name, grade level, etc.)

Corporate Client
Administrative Groups (region, department, etc.)
Instructional Groups (language, manager/supervisor name, etc.)
Next, learn how to create a Tutor Account.