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Group and Administrator Management

Group and Administrator Management

When setting up groupings for your learners and assigning administrators to manage them, here are a few items to consider and some steps to follow.

 

Structuring Groups

Groups are collections of learners who have something in common and who, because of that similarity, should be grouped together.  Learners in a group might study the same language, be in the same class, work in the same department, or work in the same building or region.  Groups should be permanent structures, not structures that change periodically. For this reason, groups should be broad, general, and inclusive, rather than narrow, specific, and exclusive.

Home Groups

There are three different types of groups.  The first, called a Home Group, provides a way to structure and restrict learners and administrators from moving from group to group.  When designating a Home Group, learners and administrators are restricted to that group and its Subgroups.  For example, if Location 1 and Location 2 are designated as Home Groups, administrators and learners assigned to Location 1 as their Home Group can’t also be assigned to Location 2.  Home Groups are necessary if there is a complex group structure.

Parent Groups

The second type of group is called a Parent Group.  A Parent Group can hold groups of learners or a selection of Subgroups, but not both.  For a simple structure, one Home Group and several Parent Groups may be sufficient.  For example, if everyone in the institution is learning German, Chinese, or French, and monitoring the progress of those respective learner populations is desired, a Parent Group for each of those languages could be set up with no Subgroups.

Subgroups

If the group structure is more complex, there may be a need for Subgroups.  Subgroups can further split out learners, and are always housed under a Parent Group.  For example, there may be learners studying several different languages that fall under the same classification, like a department or graduating class. If so, Parent Groups that structure learners by department or graduation year may be created, with Subgroups that structure the learners by language added beneath each one.

Set-Up

It is recommended that groups be set up prior to registering learners or administrators.  Doing so will help in properly assigning learners and administrators to the correct group upon registration.


To save a local copy of this information, click here and download a pdf version.


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Creating Groups


Click on the "Groups" tab to set up your group structure. The default group structure contains two groups, "Top Level" and "All Languages Group". If you want all learners to be in a single group, you can rename the “Top Level” group to represent your institution by clicking on it and adjusting the "Group Name" field.  Then, you can add all learners to the "All Languages Group" below it.  If you wish to have additional groups, please follow the steps below.  

To Add Groups:

1. Click on the “Groups” tab to adjust your Group structure. Click the plus sign icon to add a group.

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2. Enter the name of the Group on the right hand side in the "Group Name" field.

3. If you wish to add a Subgroup, click on “Add Subgroup” and enter the name of the Subgroup.

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4. If you have no Subgroups to add, assign the Language Level(s) you would like to make available to this group and click "Save Changes". You will not be able to complete this step if you have previously assigned a Subgroup to your Home Group.  If you have created Subgroups, you will need to assign languages to those individual Subgroups.

Note: Depending on your version of the Rosetta Stone solution, you may or may not be able to specify which levels are available to learners in that group.

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To save a local copy of these instructions, click here and download a pdf version.

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Adding Administrators

To add an administrator, follow these steps:

1. Click “Manage” on the Administrators tab.

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2.  In the left column, click the “Add button.”

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3.  Fill in the administrator’s first and last name, password, and e-mail address.  You will have to assign the administrator a home group.  Then, assign the administrator the relevant privileges and groups.  

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4.  Click Save Changes.

To save a local copy of these instructions, click here and download a pdf version.

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